Accessibility Policy

Springwood Cottage Resort is committed to ensuring equal access and participation for persons with disabilities. We are committed to treating persons with disabilities in a way that allows them to maintain their dignity and independence. We believe in integration, and we are committed to meeting the needs of persons with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and meeting our accessibility requirements under the Accessibility for Ontarians with Disabilities Act and Ontario’s accessibility laws. 

Springwood Cottage Resort is committed to meeting its current and ongoing obligations under the Ontario Human Rights Code respecting non-discrimination.

Springwood Cottage Resort understands that obligations under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and its accessibility standards do not substitute or limit its obligations under the Ontario Human Rights Code or obligations to persons with disabilities under any other law.

Springwood Cottage Resort is committed to excellence in serving and providing goods, services or facilities to all customers including persons with disabilities.

Our accessible customer service policies are consistent with the principles of independence, dignity, integration and equality of opportunity for persons with disabilities.

Training

We are committed to training all staff in accessible customer service, other Ontario’s accessibility standards and aspects of the Ontario Human Rights Code that relate to persons with disabilities.

In addition, we will train:

1. all persons who participate in developing the organization’s policies; and
2. all other persons who provide goods, services or facilities on behalf of the organization

Training of our employees on accessibility relates to their specific roles. Training includes:

• purpose of the Accessibility for Ontarians with Disabilities Act, 2005 and the requirements of the Customer Service Standards
• our policies related to the Customer Service Standards
• how to interact and communicate with persons with various types of disabilities
• how to interact with persons with disabilities who use an assistive device or require the assistance of a service animal or a support person
• how to use the equipment or devices available on-site or otherwise that may help with providing goods, services or facilities to persons with disabilities.
• What to do if a person with a disability is having difficulty in accessing our organization’s goods, services or facilities.

We train every person as soon as practicable after being hired and provide training in respect of any changes to the policies.

We maintain records of the training provided including the dates on which the training was provided and the number of individuals to whom it was provided.

Assistive Devices

Persons with disabilities may use their personal assistive devices when accessing our goods, services or facilities.

We ensure that our staff are trained and familiar with various assistive devices we have on site or that we provide that may be used by customers with disabilities while accessing our goods, services or facilities.

Communication

We communicate with persons with disabilities in ways that take into account their disability, this may include the following:

• by phone
• by voice
• by text
• by email
• using on-site signage and written materials

We will work with the person with disabilities to determine what method of communication works for them.

Service Animals

We welcome persons with disabilities and their service animals.  Service animals are allowed on the parts of our premises that are open to the public and third parties.

When we cannot easily identify that an animal is a service animal, our staff may ask for documentation (template, letter or form) from a regulated health professional that confirms the person needs the service animal for reasons relating to their disability.

A service animal can be easily identified through visual indicators, such as when it wears a harness or vest, or when it helps the person perform certain tasks.

If services animals are prohibited by another law, we will do the following to ensure persons with disabilities can access our goods, services or facilities:

• Explain why the animal is excluded
• Discuss with the customer another way of providing goods, services or facilities

Support Persons

A person with a disability who is accompanied by a support person will be allowed to have that person accompany them on our premises.

Springwood Cottage Resort will either waive or discount any fees for the support person.  We will notify customers of this policy by posting a notice in the following locations:

• on our website

In certain cases, Springwood Cottage Resort might require a person with a disability to be accompanied by a support person for the health or safety reasons of:

• the person with a disability
• others on the premises

Before making a decision, Springwood Cottage Resort will:

• consult with the person with a disability to understand their needs
• consider health or safety reasons based on available evidence
• determine if there is no other reasonable way to protect the health or safety of the person or others on the premises

If Springwood Cottage Resort determines that a support person is required, we will discount or waive any related fees.

Notice of Temporary Disruption

In the event of a planned or unexpected disruption to services or facilities for customers with disabilities, Springwood Cottage Resort will notify customers promptly. This will include information about the reason for the disruption, its anticipated length of time, and a description of alternative facilities or services, if available.

The notice will be made available in the following ways:

• by SMS or in person notice with our in-house guests

Feedback Process

Springwood Cottage Resort welcomes feedback on how we provide accessible customer service. Customer feedback will help us identify barriers and respond to concerns.

Feedback may be provided in the following ways:

• by text
• by email
• by telephone
• in person to our front of house staff

All feedback, including complaints, will be handled in the following manner:

• Feedback will be directed to the Co-owners and the rest of the Resort Leadership Team

Customers can expect to hear back from us in three (3) business days. Springwood Cottage Resort ensures our feedback process is accessible to persons with disabilities by providing or arranging for accessible formats and communication support, on request.

Notice of Availability of Documents

Springwood Cottage Resort notifies the public that documents related to accessible customer service are available, upon request, by posting a notice in the following location(s)/way(s):

• On our website or through our Social Media channels

Springwood Cottage Resort will provide these documents in an accessible format or with communication support, on request. We will consult with the person making the request to determine the suitability of the format or communication support. We will provide the accessible format in a timely manner and at no additional cost.

Information and Communications

Springwood Cottage Resort has a process for receiving and responding to feedback and the process is accessible to persons with disabilities upon request.

We communicate with persons with disabilities in ways that take into account their disability. When asked, we will provide information about our organization and its services, including public safety information, in accessible formats or with communication supports:

1. in a timely manner, taking into account the person’s accessibility needs due to disability; and
2. at a cost that is no more than the regular cost charged to other persons

We will consult with the person making the request in determining the suitability of an accessible format or communication support. If the organization determines that information or communications are unconvertible, the organization shall provide the requestor with

1. An explanation as to why the information or communications are unconvertible; and
2. A summary of the unconvertable information or communications

We notify the public about the availability of accessible formats and communication support by postings in The Landing or on our website.

We will also meet internationally-recognized Web Content Accessibility Guidelines (WCAG) 2.0 Level AA website requirements in accordance with Ontario’s accessibility laws.

Employment

We notify employees, job applicants and the public that accommodations can be made during recruitment and hiring. We notify job applicants when they are individually selected to participate in an assessment or selection process that accommodations are available upon request. We consult with the applicants and provide or arrange for suitable accommodation.

We notify successful applicants of policies for accommodating employees with disabilities when making offers of employment.

We notify staff that supports are available for those with disabilities as soon as practicable after they begin their employment. We provide updated information to employees whenever there is a change to existing policies on the provision of job accommodation that take into account an employee’s accessibility needs due to a disability.

We will consult with employees when arranging for the provision of suitable accommodation in a manner that takes into account the accessibility needs due to disability. We will consult with the person making the request in determining the suitability of an accessible format or communication supports specifically for:

1. information that is needed in order to perform the employee’s job; and
2. information that is generally available to employees in the workplace

Where needed, we will also provide customized emergency information to help an employee with a disability during an emergency. With the employee’s consent, we will provide workplace emergency information to a designated person who is providing assistance to that employee during an emergency.

We will provide the information as soon as practicable after we become aware of the need for accommodation due to the employee’s disability.

We will review the individualized workplace emergency response information:

1. when the employee changes roles;
2. when the employee’s overall accommodations needs or plans are reviewed; and
3. when the employer reviews its general emergency response policies.

We will work with the employee to develop a customised, suitable accommodation plan taking into account information provided through a Functional Abilities Form completed by the appropriate medical provider.

Any performance management, career development and redeployment processes will take into account the accessibility needs of all employees.

Changes to Existing Policies

Any policies of this organization that do not respect and promote the principles of dignity, independence, integration and equal opportunity for persons with disabilities will be modified or removed.

This document is publicly available. Accessible formations are available upon request.